The RentControl Plus Interface to QuickBooks®
With the QuickBooks Interface, you can continue to use QuickBooks
for your overall accounting, but use the interface to transfer new clients, invoices and
payments entered in connection with your rental operation. Details of rental activity are still
available through RentControl.
After a rental produces an invoice in RentControl Plus, the Interface creates a corresponding invoice in QuickBooks.
This invoice will have one line item for all rental items, one line item for all sale items, and
optionally line items for insurance, damage waivers, delivery charges, labor charges and up to three taxes.
RentControl is capable of handling multiple taxes
and complicated tax schemes. Because QuickBooks does not have the same flexibility, the Interface transfers the
already-computed tax amounts to ensure that they are correctly reflected in QuickBooks.
The QuickBooks invoice generated by the Interface
always references the RentControl Plus invoice number so you can return to Plus to review the equipment and rental
dates to which an invoice refers. You also have the option of using the same invoice number for the
QuickBooks invoice. If a PO Number is associated with a rental, the number will also be transferred
to the generated QuickBooks invoice.
Payments in the form of cash, check and credit card
can be reflected in QuickBooks at your option (and the memo field for the payment will note
that it came from Plus). Or, you can continue to use QuickBooks to record and allocate
The names and addresses of new clients are automatically
added to QuickBooks when an invoice is produced for a new client. The Interface always gives you the opportunity to
examine your QuickBooks list of clients so that you decide whether the client is really new or not.
You retain control over the kind of access to QuickBooks
that RentControl has. You can decide whether QuickBooks must be already launched, whether you wish to be asked to
explicitly grant permission for each new access from RentControl, and which company file is accessible. Moreover,
RentControl Plus DOES NOT require access to personal data like Social Security or credit card numbers.
RentControl can access QuickBooks either in an interactive mode
(QuickBooks is already launched) or an unattended mode (QuickBooks is not launched), to permit you to maintain
whatever security you need.
With the Interface, you can reflect some invoices but not others,
some payments but not others, all invoices but no payments, etc. You retain full control over when activity is reflected
and precisely which activity to reflect.
The Plus-to-QuickBooks interface supports
the Professional, Premiere and Enterprise desktop editions of QuickBooks 2007 or later. It does
NOT support the Canadian or SimpleStart editions.
See RentControl's features for yourself with a free demo!