Feature Summary

Supporting a Variety of Rental Industries

Why Choose RentControl?

RentControl is feature rich, very easy to use, with responsive support and, maybe best of all, very affordable. Unlike many other software companies, you are buying not leasing RentControl, so you won't have any monthly payments. Even enrolling in extended support is optional.

Also, the general procedure at your store may be similar to others in the same rental area, but you won't necessarily have the same preferences or needs. You may be a QuickBooks user and want QuickBooks to reflect your rental invoices. You may want to display your inventory and prices on a website or not. You may be happy with your current credit card processor and wish to use RentControl merely to record credit cards you take for payment or assurance, or you may like the idea of integrating credit card processing directly into RentControl.

For these reasons and more, RentControl offers flexibility in its features, some specific to particular rental areas, others of general importance. You decide which features to use optionally, which to mandate and which to ignore allowing you to customize RentControl to better fit your way of doing business.

Rental Orders

  • Prepare price quotes (even by scanning barcodes from a printed catalog) and, later, automatically convert quotes to reservations.
  • Rental length from one hour to open ended.
  • Support for both over-the-counter rentals as well as reservations in advance.
  • Support for customer-specific pricing and automatic discounts.
  • Accept discount coupons (as negatively-priced, non-inventoried sale items)
  • Accept multiple prepayments (deposits) prior to rental start.
  • Labor, setup or delivery charges can be enumerated or included as totals.
  • Automatically add damage waiver and insurance charges to orders.
  • Easily add non-inventoried items at rental end like cleaning charges, pick-up charges, etc.
  • Complete support for outsourcing when inventory falls short.
  • Extensive facilities for processing and billing when items are returned damaged or when items are lost.
  • Ability to exchange defective items mid-rental.
  • Split a rental into two to accommodate partial returns of some items while the rest remain on rental.
  • Optional automatic same-price replacements or upgrades when inventory falls short.
  • Use of barcodes to improve accuracy and speed up check-out and check-in processes, with full RFID support.
  • For items that need laundering, barcode-based facility to scan returning items directly in an "at laundry" status.
  • Automatically include charges for meter time or mileage.
  • Consumables (sale items) can be included in the rental or sold by themselves.
  • Sell rental items at the completion of a rental or independent of any rental.
  • At rental end, account for return of unused consumables.
  • Optional high-speed check-in and check-out for bulk items (for industries like party rentals which regularly rent in quantity).
  • Daily schedule noting upcoming need for equipment assembly, rental shipment or rental return/pickup.


  • Sixteen different price-calculation schemes each with variations for weekend pricing or use a custom pricing scheme.
  • Supports three tax rates, based on state/province, city, county and ZIP/postal code.
  • Integrated credit card charging.
  • Automatic monthly billing and credit card processing for open-ended and multi-month rentals.
  • Ability to consolidate several invoices for a single account into one invoice.
  • Automatic monthly statements for commercial accounts.
  • Automatic statements and invoices.
  • QuickBooks interface.
  • Optionally charge interest on unpaid accounts.
  • Can operate as an asset-management system (no charges for any rentals).
  • Extensive security and auditing trails.
  • Produce reports on taxes billed and taxes paid, as well as summaries of rentals and sales.


  • Flexibility in describing inventory.
  • Inventory managed by item type to optimize use while preventing conflicts.
  • Multiple inventories (warehouses) with bulk transfer facilities.
  • Support for inventoried and non-inventoried sale items as well as for serialized and non-serialized assets.
  • Preassembled kits (multiple items bundled together and never rented separately) and kit templates (multiple items priced and represented as a single line item).
  • Save pictures with inventory for reference, ease of selection or insurance purposes.
  • Built-in turnaround time to allow for cleaning or other maintenance between rentals.
  • Automatically schedule equipment maintenance based on meter hours, rental days, number of rentals or elapsed time.
  • Record all maintenance and repair activity and associated costs, including onsite maintenance and repair.
  • Easily upload inventory to your website for an on-line catalog or for order-taking.
  • If you repair the equipment of others, easily bill for work and parts.


  • Over 250 standard reports and documents.
  • Variety of documents, including quotes, reservation lists, packing lists, shipping lists, contract and invoices, associated with each order.
  • Customize documents with logo, signature lines, etc.
  • Include order-specific, equipment-specific or client-specific annotations on customer documents.


  • Complete client database with profiles, rental history and extensive customer relationship management (CRM) data.
  • Automatically block problematic clients or companies from renting.
  • Assign different pricing or different discounts to customers (which also supports reseller pricing).
  • Ability to keep track of multiple people at the same company.
  • Support for generic departments (like "accounts receivable") as well as people.
  • Generic "cash customer" to make selling items easier.

There's More

rentcontrol prices


RentControl's price is based on the number of simultaneous users, and is sold as a permanent license, meaning that there is no requirement to pay a lease fee each year. Free support is included with your purchase price for the first year and includes help by phone or email as well as new versions of RentControl.

RentControl Demos


You have several options for seeing how RentControl works, including an over-the-web demo, an on-line tour, or we'll help you install a free demo that you can use for 30 days.

Free Documents


Get a free buyer's checklist that will make it easier to compare rental software on a feature-by-feature basic. We also offer some free documents with useful business information.

Contact Us

Contact Us

You can always contact us for more information or help by calling 609-924-7114 or filling out a contact form.


Barcode and RFID Use

RentControl provides extensive barcode support to make keeping track of inventory, selecting equipment for a rental or sale, and checking equipment in after a rental much quicker and less error-prone. Barcoding is supported either as labels or RFID tags.

Your Inventory on the Web

Increase business by putting your inventory on the web. RentControl has a built-in export that uploads your inventory and prices to your website with a single click, and downloads requests for quotes or orders with the same ease. Click here for more details.

Sample Websites

If you are interested in having your inventory on the web, check out our general demo or our linen demo.

Built-in Credit Card Processing

Both RentControl basic and its accounting adjunct, Plus, fully support integrated credit card processing using the X-Charge payment gateway from OpenEdge.

Purchase Order Facility

RentControl offers an optional, built-in purchase order facility. Use it to create and send purchase orders and to automatically have assets added to your inventory when received.

Instruction Videos

Getting started using RentControl? Our how-to videos show the software in action:
• Instant Rental
• From Reservation to Rental
• Return a Rental

Customer Downloads

If you're an existing customer, additional information is available from our download site.